Privacy Policy

Data Controller:
Proof Engineering Ltd
Open Works, East Side
Kings Cross Station
London, England

Contact: support@proof.engineering

Information You Provide

When you use Activity Pulse through monday.com, we may collect:

• Your name and email address (as provided via monday.com)
• Account and workspace information
• Any content you create or input within the application

Information Collected Automatically

When you access Activity Pulse, we automatically collect:

• IP address
• Browser type and version
• Operating system
• Access times and dates
• Usage data and interaction patterns within the application

We use the information we collect to:

• Provide and maintain Activity Pulse
• Improve and optimise our service
• Respond to your enquiries and support requests
• Detect and prevent technical issues or fraudulent activity
• Comply with legal obligations

We do not sell your personal data to third parties.

If you are in the European Economic Area (EEA) or United Kingdom, we process your personal data based on:

• Contract: Processing necessary to provide our service to you
• Legitimate Interests: To improve our service and ensure security
• Consent: Where you have given explicit consent for specific processing
• Legal Obligation: Where required by law

We may share your data with:

• monday.com: As Activity Pulse operates within the monday.com platform
• Service Providers: Third parties who assist in operating our service (hosting, analytics)
• Legal Requirements: When required by law or to protect our rights

All third parties are required to respect the security of your data and process it in accordance with applicable law.

Activity Pulse uses cookies and local storage to:

• Maintain your session and preferences
• Ensure the application functions correctly
• Analyse usage patterns to improve performance

You can disable cookies in your browser settings, though this may affect functionality.

We retain your personal data only for as long as necessary to fulfil the purposes outlined in this policy, typically up to 6 years unless your account is deleted. Upon account deletion, we remove your data within 60 days.

Under GDPR and UK data protection law, you have the right to:

• Access: Request a copy of the personal data we hold about you
• Rectification: Request correction of inaccurate data
• Erasure: Request deletion of your data ("right to be forgotten")
• Restriction: Request we limit how we use your data
• Portability: Request your data in a structured, machine-readable format
• Object: Object to processing based on legitimate interests
• Withdraw Consent: Where processing is based on consent, withdraw it at any time

To exercise any of these rights, contact us at support@proof.engineering.

We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, alteration, disclosure, or destruction. However, no method of transmission over the internet is completely secure.

Your data may be transferred to and processed in countries outside the UK or EEA. Where this occurs, we ensure appropriate safeguards are in place to protect your data.

Activity Pulse is not intended for use by anyone under the age of 16. We do not knowingly collect personal data from children. If we become aware that we have collected data from a child without parental consent, we will take steps to delete that information.

Activity Pulse may contain links to third-party services. We are not responsible for the privacy practices of these external sites. We encourage you to review their privacy policies.

We may update this Privacy Policy from time to time. We will notify you of significant changes by posting the new policy on our website with an updated revision date. Continued use of Activity Pulse after changes constitutes acceptance of the updated policy.

If you have questions about this Privacy Policy or wish to exercise your rights, please contact us:

Email: support@proof.engineering

Address: Proof Engineering Ltd, Open Works, East Side, Kings Cross Station, London, England